Part-Time Office Administrator

SDS Automation is a dynamic, international manufacturing company with offices in Thornton, CO; Irvine, CA; and Seoul, South Korea. SDS Automation provides automated equipment sales, installation, parts, service, and technical support to our signmaking and steel rule diemaking customers throughout North America.

We are seeking a part-time Office Administrator to support our Colorado office team. The primary function of this role is to support all departments as needed, with a focus on office administration. Be able to answer and route phone calls accordingly while greeting visitors to our office.

Responsibilities

• Phones – Answer phones and route calls as needed. Initiate Tech support tickets. Ensure all voicemails are listened to in a timely manner.

• Ensure mail is sorted, and packages delivered up front are received accordingly.

• Daily tracking of WWE shipments and claim filing as needed.

• Weekly WWE Bill review

• Review pending quotes at least once a month – email customers return reminders, check PO status, etc.

• Review and Enter Bills into QuickBooks as received.

• Verify Expense Reports

• Emailing invoices and responding to customers as needed.

• Respond to correspondence and inquiries and complaints from customers and route to appropriate applicable party.

• PO log and tracking. Ensure POs are received.

• Maintain Office supply room and levels.

• Stock Kitchen with snacks

• Work with Office Manager and Sales Admin Manager to ensure proper day-to-day operations.

Qualifications

• • Previous experience in administrative services or other related fields
  • Proficient in all Microsoft programs
  • Ability to prioritize and multi-task
  • Strong organizational skills
  • Deadline and detail-oriented
  • Excellent written and verbal communication skills
  • Problem Solving Skills
  • Adaptability

Office

6235 Lookout Road, Suite A
Boulder, CO 80301

27171 Burbank
Foothill Ranch, CA 92610

Contact Us

• bry@sdsautomation.com
  (303) 798 – 7110