Foothill Ranch, CA
SDS Automation is a dynamic, international manufacturing company with offices in Thornton, CO; Irvine, CA; and Seoul, South Korea. SDS Automation provides automated equipment sales, installation, parts, service, and technical support to our signmaking and steel rule diemaking customers throughout North America.
We are seeking a part-time Office Administrator to support our Colorado office team. The primary function of this role is to support all departments as needed, with a focus on office administration. Be able to answer and route phone calls accordingly while greeting visitors to our office.
Phones – Answer phones and route calls as needed. Initiate Tech support tickets. Ensure all voicemails are listened to in a timely manner.
Ensure mail is sorted, and packages delivered up front are received accordingly.
Daily tracking of WWE shipments and claim filing as needed.
Weekly WWE Bill review
Review pending quotes at least once a month – email customers return reminders, check PO status, etc.
Review and Enter Bills into QuickBooks as received.
Verify Expense Reports
Emailing invoices and responding to customers as needed.
Respond to correspondence and inquiries and complaints from customers and route to appropriate applicable party.
PO log and tracking. Ensure POs are received.
Maintain Office supply room and levels.
Stock Kitchen with snacks
Work with Office Manager and Sales Admin Manager to ensure proper day-to-day operations.
- Previous experience in administrative services or other related fields
- Proficient in all Microsoft programs
- Ability to prioritize and multi-task
- Strong organizational skills
- Deadline and detail-oriented
- Excellent written and verbal communication skills
- Problem Solving Skills
Employment Type: Part Time w/o Benefits
Potential to move to Full Time w/Benefits
Not Remote – In office required
Hours: 8AM-2PM Flexible M-F
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6235 Lookout Road, Suite A
Boulder, CO 80301
Foothill Ranch, CA 92610
(303) 798 – 7110